- Scalable for a growing business Read
Different packages are available as and when your business grows with different options to make your Xebox service specific to your business. Simply upgrade, or even downgrade, your Xebox service as your business needs change without contracts that tie you in.
- Four ways to submit paperwork Read
You can choose from 4 different ways to submit your paperwork, simply use whichever way is convenient to you at the time.
- File upload
- Mobile app
- Freepost in the box provided*
*Paper documents are scanned so everything is held electronically and available online.
- FREEPOST or a fully insured option Read
Envelopes or boxes are automatically sent by us. Each box or envelope is tracked and we use premium non tear envelopes for security and resilience.
We offer a fully insured next day delivery service as an option.
Email and SMS reminders are sent to ensure you don't forget to submit your paperwork.
- Your own dedicated UK team Read
When you join Xebox you are allocated to a small team led by your own personal manager as your main contact. Your personal manager becomes known to you and will become familiar with your business; your personal manager is there to ensure you receive a personal service from the team and your questions are answered promptly and with regard to your circumstances.
Your physical records are kept within the UK; processed by properly trained staff and fully supervised by chartered accountants.
- VAT Returns included Read
Our standard service includes quarterly VAT accounting using the accruals (invoice basis), cash accounting and / or the Flat Rate Scheme. The following are available optional extras:
- Monthly VAT Returns
- EC Sales and or Purchase lists and Intrastat reports
- Specialist VAT Retail schemes
- Margin scheme
VAT Returns are filed online as standard. All returns are accessible via the Benefits for accountants
- Fully accessible and exportable Read
Paper based records are scanned and together with electronic documents submitted are stored where they can be viewed online or downloaded in PDF format. Accounting transactions can be traced directly to the scanned document with full audit trail.
Electronic formats fully compliant with Companies Acts, VAT and Taxation regulations. Scanned records can be securely destroyed, (standard service includes 3 month storage before secure shredding) or you can opt for them to be returned.
- Full flexible payroll option Read
Our payroll system includes:
- Fully HMRC compliant
- Flexible pay period calculations
- Unlimited changes to tax codes
- Payslips by email to employees or printed versions
- Online filing all EOY returns
- Data exports and integration into accounts
- Leaver and joiner process
- All deductions including SLA and CSA, Payroll giving and Pension
- P11D service option
- Reduced Costs Read
It can be difficult to put a value on the time you or your team spend doing book keeping, but when you consider the following points you may be surprised at how favourably our costs compare:
- Cost of your time.
- Cost of time spent by staff or the person keeping your books
- Cost of time charged by your accountants to produce the draft accounts
- Cost of software, upgrades and maintenance
- Cost of storage space, back up and disaster recovery
- Cost of not knowing versus value of peace of mind that they’re being done properly.
- Total peace of mind Read
Sleep well tonight, outsourcing your bookkeeping and payroll to Xebox, means complete peace of mind. We maintain your accounting records; complete your VAT Returns and you have the option to let us handle your payroll too.
As your business grows simply upgrade your Xebox service to a larger capacity and continue to enjoy the benefits.
- Less stress more fun Read
We take away the hassle of keeping your books up to date and the worry of complying with the law.
Weekends and evenings will become your own again; and with more freedom comes less stress and more time working on your business and spending time with your family.
- Better decisions, more informed Read
Having up to date information that you can easily understand can mean you make better and quicker decisions that help build your business.
Provided you can connect to the Internet access your financial information whenever you need it and with unlimited Users you can grant permission to anyone that needs access, including your existing accountant.
- Compliant and on time Read
We send you messages to remind you of important events, and with your accounts up to date you can always meet your tax and VAT business deadlines.
Your accounts are properly kept so you no longer fear the taxman knocking on your door to inspect your records.
- ReadSafe storage and
Your documents are held online where they remain safe, backed up and accessible to you or your accountant. Documents are securely shredded and recycled - no more paperwork around the house.
We back up your financial information so you don't have to worry about that dreaded computer crash destroying your data.
But if you really want your paperwork back then you can opt for it to be returned.
- Fixed fees and money back guarantee Read
With Xebox all your costs are known and are easily understood. We believe in transparency and choice. We have no contracts that tie you to us, no joining and no leaving fees.
We guarantee our service, so if we get it wrong you can have your monthly subscription repaid under our Service Level Guarantee.
Xebox includes free access to Xero; the worlds leading online accounting system.